Minutes

Minutes of a Meeting of the Bracebridge Heath Parish Council held on Tuesday 3rd January 2006 held in the Village Hall at 7.15pm

PRESENT Chairman Cllr P Burley
Vice-Chairman Cllr J Ward
Cllrs W.Rawson MBE, G.P.Young, G. Fletcher, R.Clements, R Kwa, M Spencer, P Hunter & Mrs K Storey,

The Clerk, Mr J.E. Stanley & District Councillor M Gallagher were in attendance

Public Forum

The following matters were raised:-
County Council
County Councillor Mrs C Talbot sent her apologies as she was unable to attend the meeting.

District Council
District Councillor Gallagher reported on the following matters:-
Cllr Gallagher had received correspondence from Mr Alan Thomas, Chief Executive of NKDC, regarding the Section 106 Agreement with Wiggins and the £40,000 payable towards construction of the bowling green. The correspondence had been passed to the Clerk.
The path joining Grantham Road and Main Avenue has been attended to and Cllr Gallagher has inspected the area to confirm that it had been completed to an acceptable standard.
NKDC have arranged a meet the Councillors event at Metheringham Village Hall on Tuesday 7th February at 6.30pm for residents to raise any issues regarding Council Tax with District Council members.
St John’s Primary School were invited to and attended the Annual District Council Carol Concert.
Correspondence has been passed to the Clerk regarding the siting of the waste bins for the residents of Viking Court.
Councillor Ward raised the matter of a missing salt bin outside 13 Bentley Drive; Cllr Gallagher responded that this was a County Council matter. The Clerk would contact Highways for guidance.
There being no further questions District Councillor Gallagher was thanked for his report.

01/2006: Apologies for Absence
Apologies were received from Cllrs Mrs M Burton, Mrs B Young, Mrs S Manders, County Councillor Mrs C Talbot & District Councillor Mrs R Hubbard

02/2006: Declarations of interest in items on the agenda

Cllrs W H Rawson MBE, M Spencer & P Hunter declared prejudicial interests in the report of the Finance & General Purposes Committee meeting of 19th December 2005, item b
Cllr Hunter declared a personal interest in item (2) in the report of the Planning, Lighting & Roads Committee meeting of 3rd January 2006

03/2006: Minutes of Previous Meeting

Council received the Minutes of the meeting held on 6th December 2005; it was proposed and seconded that the minutes be approved as a true record.
Vote: Unanimous
Resolved: That the Minutes of the meeting held on 6th December 2005 be approved as a correct record and signed by the Chairman

04/2006: Matters Arising

Police – correspondence has been sent to the Chief Constable of Lincolnshire Police regarding Remembrance Sunday, no reply has been received to date, and letters have also been sent requesting a Police presence for the 2006 Remembrance Sunday Service. Members expressed their dissatisfaction with the lack of a response from the Police on the matter. In light of the lack of a reply from Lincolnshire Police it was resolved that the Clerk would make enquires of Lincolnshire County Council regarding an application to close the road on Remembrance Sunday.

Railings surrounding St John’s Park – NKDC are confirmed as the authority responsible for Dangerous Structures

S106 – St John’s Park - NKDC North Area Planning resolved on 29th October 2002 that interest would be paid on £40,000 in necessary. This information has been passed to the officer dealing with the matter. Correspondence from Mr Alan Thomas to District Councillor Gallagher indicated that no interest would be added to the initial £40,000

NKDC – Reply regarding Waste Collection at Viking Court, a new hard standing on both Grantham Road and St John’s Road is to be created on which the waste bins are to be left

05/2006: Planning, Lighting & Roads Committee

Cllr Burley, in the absence of the Chairman of the Committee Cllr S Manders, reported on a meeting of the Committee held on 3rd January 2006 prior to the Full Council meeting. The following matters had been discussed:-

(1) Planning Applications received to 2nd January 2006

Application 05/1459 – Siting of portacabin and storage containers – The Old Brickyard, Brant Road – No objections
Application 05/1551 – Rear conservatory – 7 Salisbury Drive – No objections
Application N/12/1366/04 – Erection of two storey and single storey extensions- 173 Grantham Road – Amended plans for information only, it is considered the changed are minor
Application 05/1562 – Proposed semi-detached bungalows to replace existing bungalow – 28 Sleaford Road – Objections to be sent to the Planning Authority concerning overdevelopment of the site and detrimental effect to the adjacent properties.

Cllr Hunter declared a Personal Interest in the following item

(2) Correspondence had been received from a resident of Redhall Drive requesting an additional street lamp at the bottom of Redhall Lane to deter vandalism. The matter was discussed and it was resolved that the Clerk would request a quotation for the installation of an additional lamp standard and that members would visit the area in question to assess the need for additional lighting.

It was proposed and seconded that the report be accepted and the recommendations of the Committee be made resolutions of Full Council.

Vote: Unanimous
Resolved: That the report of the meeting of the Planning, Lighting & Road Committee held on 3rd January 2006 be accepted and the recommendations of the Committee be made resolutions of Full Council

06/2006: Playing Fields Allotments & Open Spaces Committee

Cllr Fletcher reported on a meeting of the Committee held on 19th December 2005 the following matters had been discussed:-
a. Fencing in the Grantham Road Play Area is damaged and may need to be replaced, Quotation would be sought for the works
b. The potential creation of a byelaw banning alcohol in public area was discussed; further information on this is being obtained.
c. Proposed playschemes for the Barratt Estate were considered, after discussion it was resolved to recommend to NKDC to accept the scheme proposed by Wicksteed Leisure
d. CCTV upgrade at the Recreation Ground, one quotation has been received further quotations would be obtained by Cllr Spencer and a demonstration would also be arranged.
e. Committee also discussed Precept expenditure for financial year 2006/2007 for presentation to Finance & General Purposes Committee.

It was proposed and seconded that the report be accepted and the recommendations of the Committee be made resolutions of Full Council.

Vote: Unanimous
Resolved: That the Minutes of the meeting of the Playing Fields, Allotments & Open Spaces Committee held on 19th December 2005 be accepted and the recommendations of the Committee be made resolutions of Full Council

07/2006: Recreation Ground Committee

Cllr Ward reported that no meeting of the Recreation Ground Committee had been held

08/2006: Finance & General Purposes Committee
Cllr G P Young reported on a meeting of the Committee held on 19th December 2005, the following matters had been discussed:-
a. Purchase of cast-iron planter boxes to improve the entrances to the village was discussed it was resolved to purchase two boxes to be situated at the entrance to the Village on Grantham Road subject to approval from Lincolnshire County Council Highways
Cllrs WH Rawson MBE, M Spencer & P Hunter declared prejudicial interests and left the meeting

b. The Clerk read from correspondence from Cllr Rawson advising that his interest related to his position as Chairman of the Gala Day Committee on which he had represented the Parish Council since the inception of the Gala Day six years ago following an invitation for the Parish Council Chairman. A grant application had been received from Bracebridge Heath Gala Day thanking the Council for the previous grant and requesting a similar grant of £800 for the 2006 Gala. It was resolved that a grant of £800 be made it the Gala Day Committee to assist with infrastructure and organisational expenses.
c. Grant Applications from Village Organisations: it was resolved to make a flat rate grant to the following Village Organisations:- 2nd Bracebridge Heath Brownies, 21st Lincoln Scouts, Bracebridge Heath Allotments Holders Association, Bracebridge Heath Bowls Club, Bracebridge Heath Cricket Club, Bracebridge Heath Toddler Group, St John the Evangelist Church & St John’s Primary School
d. The Clerk’s salary was to be increased with effect from 1st April 2006; during discussion regarding salary the Clerk had withdrawn.
e. Council Precept for financial year 2006/2007 was discussed, after representation from each of Council’s Committee it was resolved that Council Precept for financial year 2006/2007 be set at £62,000. Council were pleased to be able to lower Precept this year down from £70,450in 2005/2006
f. Grant to Bracebridge Heath Youth Club; it was resolved to take further advice from the Council Solicitors regarding the requirements of the Youth Club Constitution before any grant can be released.

It was proposed and seconded that the report be accepted and the recommendations of the Committee be made resolutions of Full Council.

Vote: Unanimous
Resolved: That the Minutes of the meeting of the Finance & General Purposes Committee held on 19th December 2005 be accepted and the recommendations of the Committee be made resolutions of Full Council

09/2006: Accounts Requiring Approval
It was proposed and seconded that the payments listed below for accounts to 3rd January 2006 be accepted and payments authorised.
Payments made by Cheque
Chq no 400562 - Bracebridge Heath Village Hall – Room Hire £ 31.50
Chq no 400563 – St John’s Primary School – assistance re rabbits £ 100.00
Chq no 400564 – St John the Evangelist Church – Grant re Welcome Pack H£ 250.00
Chq no 400565/66 - Salary & Allowances £ 660.22
Chq no 400567 - Staples UK Ltd – Photocopying £ 16.79
Chq no 400568 – SLCC – Annual Subscription £ 93.0 0
Payments made by BACS
NKDC – Pavilion Rates January Instalment £ 222.00
Parish Dog Warden Services – December Account £ 221.00
ABB Ltd – Street light repair Davy’s Lane £ 26.26
Inland Revenue – Tax & NIC Deductions – Quarter 3 £ 504.99
Vote: Unanimous
Resolved: That the payments for accounts to 3rd January 2006 be paid.

10/2006: Correspondence
LCC – Travel and transport briefing
LCC – Appointment of Alan Brown as Area Highways Manager replacing Stuart Christie
NKDC – Linkline
NKDC – Invitation to North Area Advisory Forum – 6th March 2006, Navenby Methodist Chapel – Cllr Burley to attend
Boundary Commission – Final recommendations on future electoral arrangements in North Kesteven
NKVS – autumn / winter newsletter
Lincoln City Council – Local development framework consultation
FWAG – December Mailing – passed to Cllr Spencer
LALC – Details of Chairmanship training courses – Cllrs Burley & Spencer to attend.

11/2006: Items for the Agenda for the Council meeting of 7th February 2006
The upgrade of the CCTV system at the Recreation Ground was requested to be placed on the agenda for the Full Council meeting to be held on 7th February 2006
There being no other business the Chairman declared the meeting closed at 8.05pm