Minutes

Minutes of a meeting of Bracebridge Heath Parish Council held on Tuesday 3rd October 2006 in Bracebridge Heath Village Hall at 7.15pm.

Present: Chairman Cllr P R Burley
Vice – Chairman Cllr J Ward
Cllrs WH Rawson MBE, M Spencer, Mrs M Burton, Mrs S Manders, Mrs B Young,
R Clements, Mrs K Storey, G Fletcher & GP Young

District Councillor M Gallagher & Clerk to Council Mr J E Stanley were also in attendance

8 members of the public were present

PUBLIC SESSION

Police Report
The Clerk read from a report submitted by PC Annall, six offences had been reported in Bracebridge Heath since the last Council meeting. The offences included; damage to motor vehicles, theft from a motor vehicle, attempted theft of a motorcycle, damage to fence panels and burglary.

County Council
County Councillor Mrs Talbot sent apologies and was unable to attend the meeting.

District Council
District Councillor M Gallagher gave apologies from District Councillor Mrs R Hubbard who was unable to attend the meeting and reported on the following matters relating to North Kesteven District Council:

· The matters raised by the members at the last meeting regarding Tower Fisheries and Broadway had been investigated and correspondence sent to the Clerk.
· The Food Standards Agency (FSA) has awarded North Kesteven District Council £53,000 to help implement the new Safer Food, Better Business scheme.
· North Kesteven District Council is about to launch a new scheme to ensure there are more affordable homes in the District
· Lincolnshire's seven district councils are working together on a joint consultation exercise as part of their ongoing work to promote disability equality within Lincolnshire
· Grants of up to £6,000 are available to Community Groups for the purposes of improving access to key services, promote heritage and social enterprise.
· There will be Tenancy Agreement Consultation taking place shortly involving residents of Meadow Way

District Councillor Gallagher was asked as to the policy regarding affordable housing being purchased by landlords at a low cost and rented out as this practise was not consistent with the provision of affordable housing. District Councillor Gallagher responded that policies were in place to prevent this practise. District Councillor Gallagher was also asked if Section 106 monies relating to the development at Viking Court had been received, this would be investigated by Councillor Gallagher.

There being no further questions District Councillor Gallagher was thanked for his report.

The Chairman reported complaints from residents regarding speeding vehicles on Clover Road and blocked drains and gutters by the Co-Op store; the Clerk would raise both these matters with LCC, Highways.

It was further reported that the hedge belonging to the property 10 Redhall Drive was blocking the footpath joining Redhall Drive and Redhall Lane; the Clerk would arrange to write to the occupier of the property requesting the hedge be trimmed.

A resident queried why so many trees were scheduled to be removed as part of the redevelopment of the St John’s Hospital site, District Councillor Gallagher would take the residents details and ask the District Council Officers dealing with the Planning Application to respond accordingly.

The Chairman reported the recent sad death of Cllr Bob Kwa, Cllr Kwa had served the Council for sixteen years, it was proposed that a letter of be sent to the family express gratitude at Cllr Kwa’s service to the Council.

A minute’s silence was held in remembrance of Cllr Kwa.


COUNCIL SESSION

128/06: Apologies for Absence
No apologies for absence had been received

129/06: Declarations of interest in items on the agenda
Cllr W H Rawson MBE declared a personal interest in the Planning Decision relating to the Priory LSST due to his position as Governor at the school.
Cllr W H Rawson MBE declared a personal interest in the discussion regarding Council Standing Orders

130/06: Minutes of the Meeting held on 5th September 2006
Council received the minutes of the meeting held on 5th September 2006, it was proposed and seconded that the Minutes be approved and signed as a true record by the Chairman.
Vote: Unanimous
Resolved: That the minutes of the meeting held on 5th September 2006 be approved as a correct record and signed by the Chairman.

131/06: Report by Clerk to Council on Ongoing Matters
The Clerk updated Council on the following matters:
· Youth club – Details of the concerns regarding the Youth Club passed to County Council
· Bath Road/Norwich Drive - the problems regarding speeding motorists have been passed to Lincolnshire County Council Highways, contact details of the relevant officers within the Highways Department have been passed to the resident who raised the initial query.
· Davy's Lane - the petition regarding parking at the junction of Davy's Lane and Sleaford Road was discussed at the Lincolnshire County Council Planning and Regulation Committee meeting held on the 17th July 2006 no further correspondence has been received.
· Stagecoach – Correspondence sent regarding the withdrawal of services
· Remembrance Sunday – Correspondence sent to confirm Police presence to assist with traffic control

132/06; Report by Parish Council Representative to Gala Day
Cllr Rawson MBE update the Council on the recent meeting and activities of the Gala Day Committee; there has
been a very small numbers of additional volunteers coming forward in response to recent requests. Posters have
been placed around the village and an insert will be published in the December edition of the Parish magazine.

If no additional help is received the Gala Day will have to be postponed, Cllr Rawson will report back to the
Council in the New Year following the Gala Day Committee meeting to be held in January.

133/06: Report by Parish Council Representative to Youth Club
Cllr Spencer reported that the Youth Club AGM had been postponed and rescheduled for 19th October 2006; at
the time of the meeting Cllr Spencer had not received the minutes of the previous AGM or Agenda for the 2006
AGM in accordance with the constitution.

134/06; Problems with litter on Woodland Walk and St John’s Site
Members discussed the problems with litter on the Woodland Walk and in area around the site of the former St
John’s Hospital; the Clerk was requested to write to the owners of the land, Arenway Ltd, to request that the
area be cleared of litter, two litter bins be sited in the grounds and for the cemetery grass to be trimmed as per the Section 106 agreement.

135/06: Railings surrounding St John’s Hospital site
Members discussed the dangers with the railings surrounding the St John’s Hospital site; Council would like to
See the railings be removed or at least the spikes be removed to prevent accidents. The Clerk was asked to
Write to Arenway Ltd as owners of the site to establish their intentions regarding the railings and ask for the
removal of the railings

136/06; Review of the trial period for locking Recreation Ground Pedestrian Gate
The trial period for the locking of the pedestrian gate is due to expire on 1st November 2006; it was proposed
and seconded that the practise of locking of the Recreation Ground gate be continued for a further period of six
months.
Vote: Unanimous
Resolved: That the pedestrian gate at the Recreation Ground continue to be locked for a further six month period.


137/06; Review of Planning Applications and Decisions Received
Cllr Mrs Manders reported the following applications and decisions had been received:
Planning Applications received to 3rd Oct 06
I. 06/0903 – Display of illuminated signage – John Bull Inn – Councillors commented on the proximity of the illuminated light t the main A15 / A607 junction.
II. 06/1042 – Erection of 2 storey side / rear extension – 30 Norfolk Crescent
III. 06/0119 – Demolition of existing detached garage and erection of two story side extension – 18 Canwick Avenue – Information only
IV. 06/0118 – Two storey side extension – 17 Canwick Avenue – Information only
Planning Decisions received to 3rd Oct 06
Cllr WH Rawson MBE declared a Personal Interest in the Planning Decision number I
I. 0581/06 – Single storey 4 classroom and office block, The Priory LSST
II. 0682/06 – Two storey extension and conversion of garage, 8 Southwell Court
III. 0990/06 – Two storey side extension, 72 Bath Road
IV. 0760/06 – Proposed extension to the rear to form bedroom over study at 36 Oakdene Avenue

138/06; Report from Recreation Ground Committee
Cllr Ward reported on the meeting of the Recreation Ground Committee held on 11th September 2006 the
following matters had been discussed:
· The vacuum for the bowling green had been delivered
· The Secretary had resigned, Cllr Burley acted as minute secretary for the meeting the users groups would be asked to give further help
· There are now a number of regular bookings and occasional casual bookings
· The treasurer had reported the finances to be in order
· No report was received from the Bowls Club; a match was scheduled to take place on 16th September 06 against Navenby.
· No report was received regarding tennis, a notice is to be placed in the Parish Magazine with regarding to the establishment of a tennis club
· Football – Greenbank had failed to attend scheduled bookings and as yet had not paid for the pitch hire for the season.
· Youth Club – no matters to report regarding the Youth Club

139/06; Payment of accounts to 30th September 2006
The following accounts for the period to 30th September 2006 were presented for payment:

Chq No 400634 NKDC Pavilion Rates £227.00
Chq No 400635 Parish Dog Warden Services September Account £227.50
Chq No 400636 Church Commissioners Easement – Water Supply £ 0.50
Chq No 400637 Mohawk Security Rec Ground Security £364.25
Chq No 400638 Lincsgreen Grass Cutting £375.41
Chq No 400639 Playsafety Ltd Play Area Inspection £ 91.65
Chq No 400640 ABB Ltd Street Lighting Maintenance £802.56
Chq No 400641/2 Salary and Allowances September £666.15
Chq No 400643 Mr C Young Reimbursement £ 8.35

It was proposed and seconded that the accounts to 30th September 2006 be approved and paid.
Vote: Unanimous
Resolved: The accounts to 30th September 2006 are paid

140/06: Items of Correspondence for Consideration
NKDC – Parish Partnerships Meeting - 17th October 2006 – Details passed to Cllrs Spencer & Manders
LCC Highways – Proposed Works Programme Sept 06 – Dec 06
LCC Highways – Salting Routes
NKDC – Information regarding Planning in respect of Tower Fisheries
LCC – Lincolnshire Rights of Way Improvement Plan (Consultation Draft)
NKDC – Information re land on Willow Court
Playsafety Ltd – Play Area Inspection Report
NKDC – Lincoln Southern Bypass
Lincolnshire FWAG – September Mailing – passed to Cllr Spencer
Best Kept Village Competition Scoresheet
Draft copy of the Annual Information Sheet, passed to all Members to proofread

141/06; Items for Inclusion on the Agenda for the Next Meeting to be Held on 7th November 2006
It was requested that a review of the Best Kept Village Marking Sheet be placed on the agenda for the next
meeting to discuss plans to improve the marks received.

142/06: Exempt Information
It was proposed and seconded that under Section 100(A) (4) of the Local Government Act 1972, that the press
and public be excluded from the meeting for the consideration of minute no 143/06 & 144/06 on the grounds
that they involve the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of
Schedule 12A of the Act.

Vote: Unanimous
Resolved: That under Section 100(A) (4) of the Local Government Act 1972, that the press
and public be excluded from the meeting for the consideration of minute no 143/06 & 144/06 on the grounds that they involve the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.

Cllr WH Rawson MBE declared a personal interest in the following item

143/06: Council Standing Orders
The importance and legalities of the Council’s Standing Orders were discussed at length following recent
events, the Clerk was asked to write to both the Council’s Solicitors and LALC to obtain a legal definition of
Standing Orders and establish if Standing Orders can be challenged or overturned and if so by whom and how.

144/06; Correspondence from Langley Solicitors regarding Rights of Access, Redhall Lane.
Recent correspondence from Langleys Solicitors in respect of access to rights of access via Redhall Lane were
circulated and discussed; the contents were noted pending further correspondence.

There being no further business the Chairman declared the meeting closed at 9.25pm