Minutes

MINUTES OF BRACEBRIDGE HEATH PARISH COUNCIL – ANNUAL COUNCIL MEETING HELD ON TUESDAY 8th MAY 2007 AT 7.15PM IN BRACEBRIDGE HEATH VILLAGE HALL

Present Cllr P Burley (Chairman)
Cllrs J Ward (Vice-Chairman), WH Rawson MBE, GP Young, G Fletcher, Mrs S Manders, R Clements, Mrs K Storey, C Lowery, A Appleton, M J Spencer & Mrs S Melladay

Three members of the public were present

County Councillor Mrs C Talbot, District Councillors M Gallagher & R Pring and Clerk to Council J E Stanley were in attendance

PUBLIC SESSION

Police Report – PCSO Duckworth reported on three recorded crimes within the Parish during the preceding month, two instances of criminal damage and one theft, all currently are undetected. Two detached Youth Workers from Branston Community College are
currently working with the PCSO’s in the Village. The PCSO’s are also concentrating on areas of Anti-Social behaviour and under age drinking in the village
County Council – County Councillor Mrs C Talbot opened by congratulating Cllr Burley on his recent election to the District Council and continued that there were two main issues to report on; the Youth Club and County Councillor Mrs Talbot would forward a report on the voluntary Youth Club by email to the Clerk for circulation to the members and the provision of a school crossing patrol is accessed through the Lincolnshire Road Safety Partnership. All other items raised were being progressed.
District Council – District Councillor Gallagher reported that during the last administration the Council had opened on 1st May 2007 a new car park in Sleaford. Recently elected District Councillor Roger Pring introduced himself to the Members and residents present and commented on how he was looking forward to working with the Parish Council over the forthcoming years.

COUNCIL SESSION

065/2007 - Election of a Chairman of the Council - Cllr P Burley was proposed and seconded as Chairman of Council, there being no further nominations Cllr Burley was duly elected to the Office of Chairman of Council

Vote: Unanimous Resolved: Cllr P Burley be elected Chairman of Bracebridge Heath Parish Council

066/2007 - Chairman’s declaration of acceptance of office - Cllr Burley signed the Acceptance of the Office of Chairman of Bracebridge Heath Parish Council

067/2007 - Vacancies left unfilled at the election by reason of insufficient nominations - Three council seats remained unfilled following the recent election; Mr M Spencer and Mrs S Melladay were proposed and seconded for Co-Option to the Council.

Vote: Unanimous
Resolved: Mr M Spencer & Mrs S Melladay be co-opted as members of Bracebridge Heath Parish Council.

Cllrs Spencer and Mrs Melladay both signed their acceptance of office and took their seats with the Council.

068/2007 - Declarations of acceptance of office which have not been received as provided by law shall be received - All declarations have been received none are outstanding.

070/2007 - Election of a Vice-Chairman of the Council - Cllr J Ward was proposed and seconded as Vice - Chairman of Council, there being no further nominations Cllr Ward was duly elected to the Office of Vice-Chairman of Council

Vote: Unanimous
Resolved: Cllr J Ward be elected Vice - Chairman of Bracebridge Heath Parish Council

071/2007 – Appointment of Representatives to Outside Bodies The following appointments of representatives to outside bodies were proposed and seconded:-

Organisation 2007/8
Village Hall Management Committee Cllr R Clements
Bracebridge Heath Cricket Club Cllr J Ward
Bracebridge Heath Youth Club Cllr M Spencer
Blacksmiths Football Club Cllr J Ward
Bracebridge Heath Allotment Holders Assn Cllr Mrs S Melladay
Recreation Ground Committee Cllr G Fletcher
Bracebridge Heath Gala Day Cllr W H Rawson MBE
Bracebridge Heath Bowls Club Cllr J Ward


Vote: Unanimous
Resolved: Parish Council Representatives to Outside Organisations for the Municipal Year 2007/8 be as follows:

Organisation 2007/8

Village Hall Management Committee Cllr R Clements
Bracebridge Heath Cricket Club Cllr J Ward
Bracebridge Heath Youth Club Cllr M Spencer
Blacksmiths Football Club Cllr J Ward
Bracebridge Heath Allotment Holders Assn Cllr Mrs S Melladay
Recreation Ground Committee Cllr G Fletcher
Bracebridge Heath Gala Day Cllr W H Rawson MBE
Bracebridge Heath Bowls Club Cllr J Ward

072/2007 – Appointment of Committees and Sub – Committees - The following appointments to Standing Committees were proposed and seconded:-

Finance & General Purposes
Cllr G P Young
Cllr Mrs S Manders
Cllr WH Rawson MBE
Cllr Mrs S Melladay
Cllr G Fletcher
Cllr M Spencer

Planning, Lighting & Roads
Cllr Mrs K Storey
Cllr G Fletcher
Cllr Mrs S Manders
Cllr R Clements
Cllr M Spencer
Cllr A Appleton
Cllr C Lowery

Playing Fields, Allotments & Open Spaces
Cllr WH Rawson MBE
Cllr G Fletcher
Cllr M Spencer
Cllr Mrs K Storey
Cllr R Clements
Cllr A Appleton
Cllr C Lowery
Cllr Mrs S Melladay

Emergency Liaison
Cllr M Spencer
Cllr J Ward
Cllr Mrs S Melladay


Vote: Unanimous
Resolved: Council Standing Committees for the Municipal Year 2007/2008
The Chairman and Vice-Chairman are Ex-Officio members of all committees

073/2007 - Apologies for absence - No apologies for absence were received.

074/2007 - Declarations of interest in items on the agenda – Cllr Burley declared a prejudicial interest in item 13 on the agenda relating to purchase of a roller shutter, Cllr Appleton declared a personal interest in correspondence relating to BFPO mail, Cllrs Young and Fletcher declared personal interest in correspondence from the Village Hall Management Committee, Cllr Ward Declared a personal interest in the report on receipt of a Planning Decision relating to 3 Parkview Court.

075/2007 - Minutes of the meeting held on 3rd April 2007 - Council received the minutes of the meeting held 3rd April 2007; it was proposed and seconded that the Minutes be approved and signed as a true record by the Chairman.

Vote: Unanimous
Resolved: The minutes of the meeting held on 3rd April 2007, be approved and signed as a true record by the Chairman

076/2007 - Clerk’s report on ongoing matters - The Clerk updated the Council on the following matters;,Arenway re litter, NKDC re Section 106 Agreements re Barrett Estate, Bus Shelters, Speed Cameras, Dog Warden and Bowling Green

077/2007 - Correspondence from a resident re the state of the Village pubs – Correspondence from a resident had been received by the Chairman regarding the state of the Public Houses within the Village, the problems were discussed at length and it was proposed and seconded that all business premises within the Parish be written to requesting their premises be maintained and the surrounding areas be kept free of litter.

Vote: Unanimous
Resolved: Correspondence be sent to business premises located in the Village requesting the properties be maintained and the surrounding area kept free of litter.
Cllr Burley declared a prejudicial interest and left the room, Cllr Ward took the Chair.

078/2007 - Purchase of a roller shutter for the pavilion door – Concerns have been raised regarding continuing damage to Pavilion in particular the doors, a quotation from Ermine Engineering has been provided for the supply and installation of a roller shutter to protect the door area. It was proposed and seconded that the quotation be accepted and the shutter purchased.

Vote; Unanimous
Resolved; A roller shutter be purchased from Ermine Engineering to secure the pavilion door.

Cllr Burley returned to the room

079/2007 - Report on Planning Applications and Decisions received. – Cllr Mrs S Manders reported that the following Planning Applications and Decisions had been received:
Planning Applications Received 1st Apr 07 – 30th Apr 07.
07-0390 - Erection of single storey rear extension - 31 Churchill Avenue
07/0415 - Erection of two storey side and rear extension and single storey rear extension - 97 Grantham Rd
07/0434 - New single storey conservatory - 41 Sleaford Road
07/0352 - Erection of 1.m fence and gates - 31 Redhall Lane
Planning Decisions Received 1st Apr 07 – 30th Apr 07
0167/07 - Change of use to A5 Hot food take away - 16 Grantham Road
0163/07 - Erection of single storey rear extension and front porch - 37 Lichfield Rd
0241/07 - Erection of dwelling - Plot adj to 19 Johnson Drive
Cllr J Ward declared a personal interest in application 0184/07
0184/07 - Proposed conservatory - 3 Parkview Court
0144/07 - Proposed conservatory - 21 Red Hall Drive
0077/07 - Erection of gates - 82 Sycamore Grove
0015/07 - Erection of detached dwelling - 33 London Road
0289/07 - Erection of rear conservatory - 18 Sycamore Grove
0250/07 - Two storey side extension and rear conservatory - 50 Jenson Road
1397/06 - Illuminated fascia sign - 32a Grantham Road

080/2007 - Report from Recreation Ground Committee – Cllr Ward gave a report on the meeting of the Recreation Ground Committee held on 23rd April 2007, the matters discussed were noted and accepted by Council. Concerns were raised regarding damage to doors caused by a recent hirer. The hirer had been billed for the damage but had yet to settle the bill, it was proposed and seconded that the Clerk would write to the hirer with a final demand for payment, if the amount is not settle Council would consider pursuing the matter via the County Court.

Vote: Unanimous
Resolved: The Clerk to issue a final demand for payment in respect of damage to the Pavilion

081/2007 - Clerks report of payments made between meetings – the Clerk reported that the following payments were made between meetings for accounts to the 30th April 2007.

CHQ NO PAYEE REASON FOR PAYMENT AMOUNT
400727 Parish Dog Warden Services April Account £215.76
400728 NKDC Pavilion Rates £120.35
400729 British Gas Pavilion Account £314.50
400730 Langleys Solicitors Professional Fees £943.53
400731 Powergen Street Lighting Account £771.72
400732 Bracebridge Heath Village Hall Room Hire £37.50
400733/4 Salaries, Allowances Handyman & Reimbursement £656.47


082/2007 - Clerks report on payments of grants to village organisations made on 1/5/07 – the Clerk reported that the following payments were made on 1st May 2007 in accordance with Minute no 01/2007

Chq No Payee Reason Amount
400735 Bracebridge Heath Allotment Holders Association Grant £200.00
400736 Bracebridge Heath Bowls Club Grant £200.00
400737 Bracebridge Heath Cricket Club Grant £200.00
400738 Bracebridge Heath Toddler Group Grant £200.00
400739 St John the Evangelist Church Grant £250.00
400740 St John’s Primary School Fund Grant £200.00


083/2007 - Clerks report on Correspondence received - the Clerk reported receipt of the following items of correspondence;
NKDC – Details of Planning Training
NKDC - Parish Partnership Launch and meeting details
Audit Commission - Appointment of External Auditor
LCC - Lincolnshire Aggregates Levy Sustainability Fund
LCC Statement of Community Involvement
Cllr Appleton declared a personal interest in the following item
NKDC Letter from Tewkesbury BC re motion on non receipt of free parcels to British Forces Personnel stationed overseas, Council Members fully supported the motion and would write to the Secretary of State for Defence in support
Cllrs Young and Fletcher declared a personal interest in correspondence from VHMC
VHMC - Correspondence re subsidy for use of Village Hall.

084/2007 - Items for inclusion on the Agenda for the next meeting to be held on 6th June 06 – the situation regarding the
Bracebridge Heath Youth Club and removal of the bus shelter on Grantham Road were requested to be discussed on the Agenda for
the June Council meeting

085/200760/2007 - Items of a confidential nature to be debated in the absence of the press and public. {As per the Public Bodies (Admission to Meetings Act) 1960}- It was proposed and seconded that under Section 100(A) (4) of the Local Government Act 1972, that the press and public be excluded from the meeting for the consideration of minute no 086/2007 on the grounds that they involve the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.

Vote: Unanimous
Resolved: That under Section 100(A) (4) of the Local Government Act 1972, that the press and public be excluded from the
meeting for the consideration of minute no 086/2007 on the grounds that they involve the likely disclosure of exempt
information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act

086/2007 – Correspondence from Langleys Solicitors re Public Open Spaces - Correspondence and advice had been received from Langleys Solicitors re Public Open Spaces and were discussed; the contents of the correspondence were noted.


There being no further business the meeting closed at 9.10pm.

Minutes of a meeting of Bracebridge Heath Parish Council held on Tuesday 3rd April 2007 in Bracebridge Heath Village Hall at 7.15pm

Present Cllr P Burley (Chairman)
Cllrs J Ward, Mrs M Burton, R Clements, Mrs S Manders, Mrs K Storey, WH Rawson MBE & G Fletcher
County Councillor Mrs C Talbot & Mr J E Stanley - Clerk to Council were in attendance
Three members of the public were present
Public Session
County Council

County Councillor Mrs Talbot gave the Council a report on the investigations held regarding Bracebridge Heath Youth Club, the Youth Club was established as a voluntary Youth Club and as such does not fall under the jurisdiction of the County Council. The Youth Club had received funding from the Community Council of Lincoln based in Sleaford and not Lincolnshire County Council. County Councillor Mrs Talbot also reported that Malcolm Ryan, Head of Youth Service has confirmed that the detached youth work in the area will continue to be supported and that Mr Ryan has offered to meet with the Parish Council to discuss options regarding the formation of a County Council supported Youth Club in the village.
Lincoln Eastern Bypass - a paper had been circulated regarding the possible investigation of alternative routes for the proposed Lincoln Eastern Bypass, the route may be reviewed to consider potential future development with further period of public consultation in due course.

The following items were raised by Council and the residents present. Will a replacement school crossing patrol be recruited? This would be for the school to deal with. Would it be possible for railings to be placed outside the school to improve safety?. This has been raised before and was not feasible however will be raised again. The village signs on Grantham Road have been knocked over, can these be replaced? This will be passed to the relevant officer for attention. Can anything be done to the junction in Waddington to make the junction safer? This will be raised with the Highways officer for investigation.

There being no further questions County Councillor Mrs Talbot was thanked for her report.

Residents raised the following points for the Council's attention; The Bowls Club have arranged a site meeting with NKDC at the Recreation Ground on 11th April 2007 regarding the proposed pavilion. The litter bin on Grantham Road has no basket, can this be replaced? John Bull Inn- is the proposed refurbishment to take place and can the landlords be requested to tidy up the outside of the building? A resident requested the Council continue the practice of the locking of the recreation ground gates which has been beneficial to the residents in the vicinity of the ground.

Council Session
43/2007 - Apologies for Absence - Apologies for absence were received from Cllrs M Spencer, Mrs B Young & GP Young
44/2007 Declaration of interest in items on the Agenda - No declarations of interest were made.
45/2007 - Minutes of the Meeting held on 6th March 2007 - Council received the minutes of the meeting held 6th March 2007; it was proposed and seconded that the Minutes be approved and signed as a true record by the Chairman
Vote: Unanimous
The minutes of the meeting held on 6th March 2007, be approved and signed as a true record by the Chairman.

46/2007- Clerks Report on ongoing matters - The Clerk updated the Council on the following matters, Youth Club, Arenway re litter, NKDC re Section 106 Agreements re Barret Estate, Bus Shelters, Speed Cameras and Bowling Green.

47/2007 - Review of the litter picking event held on 31st March 2007 - the litter picking event held on 31st March had been successful with 18 residents contributing and around 60 bags being collected. The residents attending suggested they would support the event being held on a more frequent basis.

48/2007 - Review of the Dog Warden Service - the effectiveness of the dog warden service was discussed, it was resolved that the Dog Warden be invited to meet the new Council to enable the expectations of the service to be discussed

49/2007 - The Proposed Lincoln Eastern Bypass - the matter regarding the proposed Eastern Bypass had been covered during County Councillor Mrs Talbot’s report and no further matters were discussed.


50/207 - Proposed changes to the Model Code of Conduct – the report from NKDC regarding proposed changes to the
model code of conduct had been circulated prior to the previous meeting, the contents had been noted and further information would be circulated when received.

51/2007 - Review of the locking of the Recreation Ground Pedestrian Gate - the agreed period of locking of the pedestrian gate is due for review, it was proposed and seconded that the locking of the gate be extended for a further six month period.
Vote: Unanimous
Resolved.. That the locking of the gate at the Recreation Ground be continued for a further six month period.

52/2007 - Report from the Planning Lighting & Roads Committee meeting held 3rd April 2007 - Cllr Mrs Manders gave a report on the meeting of the Committee held on 3rd April 2007 prior to the Full Council meeting the recommendations made at that meeting were accepted and made resolutions of full Council.
Planning applications received - 6th March to 31st March 2007
07/0252 - Change of use of barn to children’s nursery - Lodge Farm Barn, Canwick Avenue
07/0241 - Erection of dwelling; land adj to 19 Johnson Drive
0 7/0250 -Two storey side extension and rear conservatory - 50 Jenson Road
07/0289 - Erection of rear conservatory - 18 Sycamore Grove
Planning decisions received - 6th March to 31st March 2007 07/0078 Formation of new vehicular access - 17 Grantham Road
07/0058 - Erection of a pair of semi-detached single storey dwellings for affordable housing, land adjacent to 2 Beech Close 0 07/0009 - Erection of a rear conservatory - 12 Bath Road
0 710004 -Erection of a single storey rear extension - 41 Sleaford Road

53/2007 - Report from the Playing Fields Allotments & Open Spaces Committee meeting - Cllr Fletcher gave a report on the meeting of the Committee held on 20th March 2007; the recommendations made therein were accepted and made resolutions of Full Council.

54/2007 - Report from the meeting of the Recreation Ground Committee - Cllr Ward gave a report on the meeting of the Recreation Ground Committee held on 28th March 2007, the matters discussed were noted and accepted by Council Concerns were raised regarding damage to doors caused by a recent hirer. The hirer had been billed for the damage but had yet to settle the bill Council would write to the hirer concerned if the Recreation Ground were unable to resolve the matter.

55/2007 - Report on payments made between meetings for accounts to 31st March 2007 - the Clerk reported that the following accounts had been paid on 31st March 2007:

400715 Parish Dog Warden Services March Account £242.50
400716 Mohawk Security Feb & March Account £693.25
400717 NKDC Emptying of Dog Waste Bins £1,400.00
400718 Viking Direct Stationery £14.53
400719 ESPO Equipment - Litter Pick £91.15
400720 HMRC Deductions Quarter Four £581.96
400721-4 Salaries, Allowances Handyman & Reimbursement £775.06

56/2007 - Review and consider for approval the payment of accounts to 6th April 2007 -The Clerk to Council presented the accounts for payment and confirmed all accounts were in order and within the budget. It was proposed and seconded that Council approve the payment of the accounts.
Vote: Unanimous
Resolved.. That payment of the accounts to 6th April 2007 be approved by Council

400725 NKDC Pavilion Rates - 1st Payment £234.00
400726 CPRE BKV Entry £20.00
400727 LALC Subscriptions £675.00



57/2007 - Clerks report on items of correspondence received to 31st March 2007 – The Clerk reported the following Correspondence had been received.


EMDA EMDA New magazine
Community Council Rural Links magazine
NKLSP Community Partnerships Event - 20/4107
NKDC Community Service Awards
NKDC Details of Parish Partnerships Initiative
EMRAF The East Midlands Rural Action Plan

Councillor Burley gave a brief report on the meeting of the Parish Partnership Initiative, which had been recently held at NKDC.

58/2007 - To set a date for the Annual Council Meeting 2007 - It was proposed and seconded that the Annual Council Meeting be held on 8th May 2007.
Vote: Unanimous
Resolved. That Annual Council Meeting be held on 8th May 2007.

59/2007 - Items for inclusion on the agenda for the next meeting - No items were requested to be placed on the Agenda for the meeting of Council.

60/2007 - Items of a confidential nature to be discussed in the absence of the press and public (As per the Public Bodies (Admission to Meetings Act) 1960)- It was proposed and seconded that under Section I00(A) (4) of the Local Government Act 1972, that the press and public be excluded from the meeting for the consideration of minute no 61/07, 62/07, 63/07 & 64/07 on the grounds that they involve the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act
Vote: Unanimous
Resolved: That under Section I00(A) (4) of the Local Government Act 1972, that the press and public be excluded from the meeting for the consideration of minute no 61/07, 62/07, 63/07 & 64/07 on the grounds that they involve the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act.

61/2007 - Underground Electricity Wayleave - Central Networks have requested permission to install an underground electricity cable on Redhall Lane, the documentation had been verified as being acceptable by Langleys Solicitors on behalf of the Council it was therefore proposed and seconded that the documents be signed on behalf of the Council and permission granted.
Vote: Unanimous
Resolved. Permission is granted to Central Networks to install an underground cable on Redhall Lane.

62/2007 ~ Correspondence from Langleys Solicitors re Public Open Spaces- Correspondence and advice had been received from Langleys Solicitors re Pubic Open Spaces and were discussed, the contents of the correspondence were noted.

63/2007 – Lincolnshire Playing Fields Association - Correspondence had been received from Lincolnshire Playing Fields Association asking Council to consider making a donation. It was proposed and seconded that a donation of £50 be made.
Vote: Unanimous
Resolved. A donation of £50 is made to the Lincoln Playing Fields Association.

64/2007 - Grass Cutting & Maintenance Contract for 2007 - Further to the meeting of the Playing Fields, Allotments & Open Spaces Meeting a further quotation had been received from Veolia Environmental Services for maintenance work at the Recreation Ground and Play Area. It was proposed and seconded that the contract for grounds maintenance for 2007 be awarded to Veolia.
Vote: Unanimous
Resolved.. The contract for grounds maintenance for 2007 is awarded to Veolia.


There being no further business the meeting closed at 9.10pm